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Depending on a size of a project, amount of resources and plans for future growth we can start looking at a larger picture, beyond the completion of a project:
A successful project in most cases is never complete, as growth of a web site or any brand relays on many resources and guidelines, such as brand consistancy and constant flow of new and relavent content to the end user.
Among many different approaches to documenting things I am well in habbit of developing style guides, rational documents, designing blueprints and wireframes, writing scripts for interactive projects and archiving all files. This ensures that in the future when a certain element or an aspect of an element needs to be changed or updated, it is done with minimized effort and time.
Different people have different styles of doingthings. From setting up project requierments to the format of the revision process, everyone is unique in a way. Some ways are good and some are bad but stil simply just work for an individual. I have worked on a number of teams and even though some things can come as strange at first, with time I adapt and become a native to the process.
To do so, one must be very organized, which I think I am.
Keeping track of all the communication, all the different project and task timelines can be strenuous. Managing everything a successful freelancer must manage to be successfull is nothing short of juggling knives, knives that are on fire, while riding a unicicle. It's hard, but with practice it becomes a habbit and more or less a passion.